The accreditation procedure comprises the following steps:
- Presentation of an application for accreditation with the necessary documents;
- Analysis of documents submitted for accreditation;
- Inspection and assessment of the applicant on the spot;
- Analysis of the materials associated with accreditation and the accreditation decision;
- Registration, registration and issuance of certificate of accreditation (or a reasoned refusal of accreditation);
- Periodic monitoring of the activities of the accredited organization.
Each subsequent stage of the accreditation is carried out with a positive result of the previous stage. All the steps involved in the accreditation must be documented.
Submission of application for accreditation.
An applicant applying for accreditation as a conformity assessment body shall submit an application for accreditation to the Central Authority or a Regional Commissioner authority having powers in the declared field of accreditation and placed, as a rule, the territorial proximity of the applicant. Organizations or departments that are authorized by the territorial authorities applying for accreditation as a body for conformity assessment only to the Central Authority.
The possibility of accreditation of foreign institutions and organizations with equity participation of foreign investment in any particular case shall be submitted to the Supervisory Board. In the case of a positive decision of the Supervisory Board of your organization conducts its verification Central Authority.
The application for accreditation must be included:
- Type of accreditation (primary, repeat, expanding the scope of accreditation);
- Type of conformity assessment body;
- Information about the applicant;
- The declared scope of accreditation;
- Awareness of the applicant's accreditation process;
- The applicant's willingness to voluntarily and fully comply with the accreditation process, including the adoption of a group of experts (experts) for accreditation (Commission) to verify the conformity assessment body, to pay costs associated with accreditation (regardless of the outcome of accreditation) and the subsequent periodic monitoring;
- Confirmation by the applicant of its approval to voluntarily comply with the requirements arising from the accreditation, including the provision of information services.
Shall be accompanied by a set of documents containing the information necessary and sufficient to assess the readiness of the conformity assessment body for accreditation and the possibility of its verification and evaluation.
Documents must be submitted in a folder in hardcover, and a sequentially numbered list of included documents.
The body that will audit and evaluation, must register the application, review it and attached documents for compliance with their composition and adequacy requirements. In the case of the sufficiency of the submissions of the applicant is a contract for review. In case of insufficient consideration of the submissions process is suspended until receipt of required documents.
Analysis of documents submitted for accreditation.
The analysis provides a specialist (expert) for accreditation, a recognized competence in the prescribed manner.
Results of the analysis are reflected in the conclusion, which should include an evaluation of compliance with the organization of accreditation criteria. The report shall be signed by an expert (expert) for accreditation.
When the negative results of the analysis of the documents the decision to suspend the accreditation procedures, which shall be communicated to the applicant, which can modify the documents and submit them again.
Testing and evaluation of the applicant on the spot.
Provides on-site verification commission, appointed by the body that will audit and evaluation.
The commission on validation and evaluation of the applicant on the site is approved by order of the head of the Central Authority or an authorized the Territorial Authority.
The committee consists of a specialist (expert) on accreditation and technical experts.
Appointment of technical specialists who are members of RTN must be approved by the TCs or territorial authorities RTN in writing.
Additional requirements to the Commission for verification of conformity assessment bodies established by the Central Authority.
Specialists (experts) for accreditation, conducting an analysis of documents, and committee members for review and evaluation of the applicant on the spot:
should have the appropriate knowledge to conduct a competent and impartial assessment of the area, which is assessed for accreditation;
should notify the conductor test and evaluation agency of the availability of existing or previously existing or potential competition or possible links between them or their organizations and the applicant;
should advise the representatives of the body for conformity assessment, as this may compromise the accreditation process.
Terms of the plan of inspections, as well as the commissions must be agreed with the applicants.
The Commission evaluates all parts of the applicant to meet the criteria for accreditation, verifies the conformity of the actual status of the applicant submitted documents, the ability to perform the claimed function. If the applicant has a division located in another territory, these units should be tested in full.
When carrying out audits should be considered and evaluated:
legal status, organizational structure, functions, departments of the organization; administrative subordination and financial activities (funding sources), assessment of independence and impartiality;
competence, experience in the field claimed [if necessary, copies of documents certifying the competence of structural units of the applicant or subcontractor (certificate of qualification, accreditation, certification, etc.)];
workforce, the availability and adequacy of staff in terms of skills and experience in the declared area;
the existence, completeness and relevance of fund regulations and documents regulating the activities of the conformity assessment body;
availability and adequacy of facilities;
the presence of the existing system of quality;
processing the results of conformity assessment.
The test results represent the commission at the closing meeting of the authorized representative of the applicant.
The test results are recorded in the act (acts are presented in the form of the requirements for conformity assessment bodies), which should include an evaluation of the applicant's compliance with accreditation criteria. Under "Monitored criteria" for a variety of conformity assessment bodies adds specific requirements.
Inspection report must be signed by members of the committee, including the necessary specialist (expert) for accreditation the inspection body, and an authorized representative of the applicant. In the act of testing indicate one of three options the committee's conclusion: the inability to accredit the applicant, the ability to accredit the applicant's comments after correction, the ability to accredit the applicant. Inspection report shall contain comments on competence and compliance, and point to inconsistencies, if any, that they can be eliminated in order to meet the requirements for accreditation.
In the acts of observation and inspection line "Minority Report" is filled with a member of the Commission for verification in case of his dissenting opinion on any of the inspection report.
A copy of the inspection report must be sent to the applicant, who may submit their comments on the Act and specified in the appropriate report for corrective actions to address identified gaps and planning corrective actions within a specified period. The applicant must develop specific measures to address the identified gaps.
Analysis of materials associated with accreditation and the accreditation decision.
The authority carried out the inspection, shall review and analyze the application of information received from the applicant and collected for analysis and verification of submitted documents, the inspection, evidence supporting the implementation of corrective actions to address identified gaps (if any) and other information obtained in the regard to accreditation. The purpose of this review is to assess the applicant's compliance with accreditation criteria.
If the test and evaluation conducted by an authorized the Territorial Authority, it is the final report and draft of certificate of accreditation and transmits these documents, together with the act of checking to the Central Authority, which forwards them to the Commission on Accreditation.
In the case of testing and evaluation of the Central Authority to the Commission on Accreditation sent a draft certificate of accreditation, inspection report and information on the implementation of corrective actions by the applicant with supporting documents.
The decision on accreditation or denial of it is carried out at a meeting of the Commission on Accreditation.
Processing and issuing of certificates of accreditation.
The Central Authority draws up a certificate of accreditation with indication of the scope of accreditation (accreditation forms of evidence are relevant to the requirements for conformity assessment bodies) after receiving a positive decision of the Commission on Accreditation.
Throws made out a certificate of accreditation to the applicant passed the accreditation of the body that carried out the inspection and evaluation. The certificate of accreditation established accreditation term of not more than five years.
The authority that issues the certificate of accreditation and conformity assessment body shall sign a contract that defines their relationship for the period of the certificate of accreditation.
In case of refusal to accredit the Central Authority in consultation with the Commission on Accreditation sends a letter to the applicant with a motivated refusal.